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Swaffham Town Council

Transport, Access, Environment Committee

‚ÄčMembership shall be Mayor & Deputy Mayor ex-officio, plus five Councillors plus), and four non-Councillors (with voting rights) residents and if possible, representatives from the Business Community in the Town. The Committee can also co-opt non-Councillor Advisory members (no voting rights).

  • The purpose of the Transport, Access and Environment Committee is to identify transport, access and environmental issues common to the town, develop strategic responses to them, and present recommendations to the respective member organisations for action or support. “Transport” and “Access” is to include both vehicular and pedestrian movements and parking issues. “Environment” is to include associated environmental impact assessments for any proposed changes to the road network, and all associated issues in relation to air quality.

Committee Chair:

  •  The Chair of the Committee can be a Councillor or Non-Councillor (with voting rights).

Roles, duties and responsibilities:

  • In meeting its objectives, the Committee is specifically charged with:
    • Taking a lead role in identifying traffic management, infrastructure and access issues relating to Swaffham and liaising as necessary with officers from BDC and NCC.
    • Pooling knowledge and resources to facilitate a strategic response to common issues
    • Presenting recommendations to appropriate organisations or authorities on behalf of the Town Council
    • Working within Local Plan and Neighbourhood Plan Policies, and working towards the community actions and aspirations set out in the Neighbourhood Plan
    • Working within the recommendations as set out in the Air Quality Action Plan
    • Meeting regularly with the Local Highway Engineer regarding routine maintenance issues and the Local County Councillor in respect of any forthcoming Highway projects, short, medium and long-term.

Authority:

  • Once responses to identified issues have been agreed and actioned by the Committee. These will be reported to the Town Council for information.
  • If the responses or identified issues are to go to a higher authority, then they can be forwarded to the said authority on behalf of the Town Council.
  • 9.8 The Committee shall have no designated budget, other than monies delegated to the Committee from Full Council. Any match funding projects i.e. Parish Partnership Scheme projects, need to be fully costed out and a case made to Council for match funding.
  • 9.9 The Committee cannot commit any funds on behalf of the Council, neither can they represent a view that is contrary to a Council decision or agreed Policy.

Reporting arrangements:

  • The Chair of the Committee has the overall responsibility to report to the Council in written or verbal form. Councillors on the Committee also have an overriding duty to report back verbally to the Council at their monthly meeting, where a regular slot on the Council agenda exists for Committees to report.

Minutes of meetings:

  • Minutes of meetings will be taken by a member of the Town Council staff. The meeting will be Clerked by either the Town Clerk or the Deputy Clerk.

Frequency of meetings:

  • Meetings of the Committee shall be monthly.